1. Project management and monitoring
For the fruitful implementation of the project it is necessary to provide activity in organization and management of its implementation. The aim is to plan intermediate activities to ensure good management of funds, timely monitoring and control of the project development, its successful realization in the negotiated volume and deadlines, according to the specifics of the set goals.
The activity includes the formation of a project management team whose members have experience and qualifications that meet the needs of the project. In order to determine the rights and duties of each member of the team, according to the position occupied in the project structure, a job description is developed.
For the successful implementation of the project, the following management structure is foreseen: the project is managed by a headmaster from the basic organization (Deputy Director of the PR Slaveykov Regional Public Library), which will coordinate the overall implementation of the activities on the different modules of the project. At the start of the project work, he will convene a workshop of the project team, which will adopt a work regulation to regulate the rights and obligations of the individual participants. A steering group of 2 coordinators of different types of activities will be set up and the specific tasks of all sectoral coordinators and project participants will be allocated.
During the start-up workshop, the management team will learn about the upcoming activities, prerequisites and possible risks to the project. The principles on which the project is based - anti-discrimination on racial, sex or age, etc.
The project team will regularly hold workshops for operational discussion and detailed allocation of tasks and responsibilities for ongoing project implementation, if necessary additional meetings to make timely decisions related to the implementation of the project.
During the implementation of the project, monthly monitoring will be carried out, where a deviation from the pre-planned parameters will be carried out, a reasoned study will be carried out in due time and measures will be taken to eliminate it.Monthly and interim technical reports accompanied by financial statements will be prepared for each interim payment request. The supporting documents certifying the implementation of the project will be prepared and stored in accordance with the Bulgarian legislation in force.
Outcome of the activity:
- set up project management team and provided a working mechanism for effective administration, monitoring and reporting of project activities;
- Choice of suppliers;
- 13 monthly monitoring plans;
- 13 protocols of monthly meetings of the management team;
- Maintained expert dossier
Product:
- Successfully realized project